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Information for Applicants

Registration Requirements

Please ensure that your application is submitted with the appropriate applicable supporting documents listed below.

The College is not required to retain original or certified copies of transcripts, diplomas, degrees and/or certificates submitted by applicants. Documents submitted by applicants may be returned to you upon written request. 

Note:

  1. "Proof" means "Photocopy of", unless otherwise noted. "Certified True Copy" means a document notarized by a person authorized to notarize documents in a Canadian jurisdiction. A lawyer is only able to produce certified copies if he/she is also a notary public. The College will return original or certified copies of documents to the applicant on request.
  2. Documents submitted for registration purposes that are not in English or French must be accompanied by a certified translation. 

Requirements for Short Term Licences

A short term licence can be issued to an applicant for up to 30 days to perform specific veterinary services solely for a short-term special purpose. 
Requirement Supporting Documentation

Successful completion of the National Board Examinations and the CVO Jurisprudence Exam are NOT REQUIRED for a Short Term Licence.

Completed and signed application form:
An application and supporting documentation are valid for ONE year once submitted. Applications are reviewed on a case-by-case basis. The Registrar retains the right to seek resubmission of any outdated materials. There are no additional charges if an applicant is asked to resubmit part of an application.
Proof of Identity: A copy of one of the following Government-issued valid photo identification
  • Passport
  • Driver’s licence or enhanced driver’s licence – issued by Ontario
  • Canadian Permanent Resident Card
  • Canadian Citizenship Card with photo
  • Ontario photo card
  • Indian Status Card (issued on or after December 15, 2009)
Evidence of Changing Name: Members of the College must practice veterinary medicine in the same name that listed on his/her basic degree in veterinary medicine -- unless appropriate supporting documentation is submitted.
  • If your current name is different from the name on your basic degree is veterinary medicine, you must provide either a copy of your marriage certificate or the original or certified true copy of your legal change of name document..
Proof of Canadian Citizenship and/or eligibility to work/study in Canada as per the Immigration Act:
The applicant is a Canadian citizen or a permanent resident of Canada or has received the appropriate authorization to engage in the practise of veterinary medicine in Canada.
  • copy of a Canadian passport, birth certificate, citizenship card (both sides) or proof of permanent residency status
If you are not a Canadian citizen or permanent resident, a copy of the authorization issued by Immigration Canada which permits you to practise veterinary medicine in Canada.
Education:
The applicant has a basic degree from an accredited veterinary school or an acceptable unaccredited veterinary school.
  • original degree or a certified true copy of degree or official transcripts indicating the degree was awarded
A certified translation of the degree must be provided, if it is not in English or French.
English/French Language Proficiency:
If neither the applicant’s primary/secondary schooling nor DVM programs were delivered in English or French, the applicant must successfully complete an English or French Language test acceptable to the College.
the language proficiency requirement can be satisfied by submitting evidence of proficiency to the College in one of two ways:
  • objective evidence of proficiency is demonstrated by satisfactory test results taken within the last two years in each area of language competence; OR, if test results have expired,
  • other evidence that he/she is able to communicate in English or French at a level of proficiency that is sufficient for the practise of veterinary medicine
For further information, please review the Registration Committee’s language proficiency policy.
Note: The CVMA NEB and AVMA ECFVG require candidates to successfully complete an English or French Language Proficiency Test to register for the National Board Exams. As the National Board Exams may take 3-5 years to complete, the College requires applicants to submit results of an English or French Language Proficiency Test that has been taken within two years as proof of proficiency.
Record of Ethical and Competent Practice
An applicant must provide evidence that there has been no finding of, and that there is no current proceeding involving an allegation of, professional misconduct, gross neglect or impairment. The College must be satisfied that the applicant’s past conduct will not put the public at risk.
  • A letter of standing sent directly to the College from all regulatory body/bodies where the applicant has been licensed/registered
  • The letter of standing must include the dates the licence was held, what type of licence was issued, whether or not the licence is active, if it is not active – the reason why the licence is inactive and whether or not any investigation or disciplinary action has been taken against the licence holder.
  • If you are outside of Canada, it is advised that you have the letter of standing completed and sent by the appropriate governing authority to the College before immigrating to Canada.
Participation in a residency or internship is considered to be engaging in the practice of veterinary medicine and requires a letter of standing. Where licensure in that jurisdiction was not required (i.e. limited permit), a letter of standing should be provided from the Dean of the university where the program was completed.
For assistance understanding how a record of ethical and competent practice is determined, review the Applicant Character Assessment Policy Statement.
Good Character and Good Conduct (no record of offence):
An applicant must provide a declaration affirming that there has been no finding of guilt of, and that there is no charge pending involving an allegation of, an offence relevant to the applicant’s suitability to practise veterinary medicine.
The College will review declared criminal and other offences for any relevance to the practise of veterinary medicine.
For assistance understanding how good character is determined, review the Applicant Character Assessment Policy Statement.
Appropriate Licence Fees: The application fee is payable when you submit your application. The CVO Jurisprudence Exam fee is payable when you take the exam. The licence fee is payable on notification by College that your application has been approved. View the licence fees.

Applicants are eligible for supervised, short-term licensure in order to provide specific veterinary services for a special purpose if they have:

  1. submitted an undertaking -  completed and signed by a CVO licensed member holding a general licence with no conditions or limitations that demonstrates the supervisor’s agreement to supervise the applicant and to be responsible for any continuing veterinary care that the applicant has started once the applicant has left Ontario
  2. submitted proof of -
  • Appointment by the Ontario Veterinary College
  • Invitation by a regional academy or group of members with a special interest; or
  • Being granted consent from the College.

Limitations

The holder of a short-term licence may engage in the practice of veterinary medicine only under the supervision of the member whose undertaking has been given and to the extent required by the appointment or consent.

Terms:

The issued licence will terminate on the earliest of:

  • the day the appointment ends;
  • the day the licensee leaves Ontario; and
  • thirty days after the licence is issued.

Registration Steps:

1. complete and submit the application for licensure
2. submit all required documents
3. submit a letter to the College detailing the request, please include the following information:
  • the type of work to be performed and the reasons why this work will be performed
  • the dates that the applicant will be in Ontario
  • the name of the CVO licensed member who has agreed to supervise the applicant and who will be responsible for continuing the care after the applicant has left Ontario
4. submit the letter of appointment or invitation
5. submit the completed undertaking 
6. submit payment of fees totaling $395.50 (Application Fee $113.00 and Short Term Licence Fee $282.50).

Approval Process:

Applications that meet all requirements will be issued a short term licence by the Registrar. If the Registrar does not approve the request – the applicant may apply for a General licence.

Certain types of requests will usually be granted:

  • locum veterinarians (board certified or not)
  • those applicants preparing for the Clinical Proficiency Examination. Please note: these applications also need to be reviewed by the Registration Committee to determine an appropriate level of supervision.

Applications that do not meet all requirements for this type of licence are referred by the Registrar to the Registration Committee, which is authorized to permit a longer period of licensure and/or to waive the requirement for supervision.

Note: If the request is denied, the licence fee will not be charged, however, the application fee will not be refunded.