Applying for a Certificate of Authorization
Applications must be fully and correctly completed prior to submitting them to the College.
Processing of applications may take up to three weeks, but the Certificate will be dated and will take effect from the date the College received the completed application, including all required documentation.
Please note that the rules governing corporation names are strictly enforced. The College will not issue a Certificate of Authorization if the name of the corporation does not follow the format set out in the application instructions.
Members are urged to review these instructions before filing for incorporation.
Renewing a Certificate of Authorization
A Certificate of Authorization is valid for three years. The College By-Laws state that the Registrar shall suspend a corporation’s Certificate of Authorization if the corporation fails to renew the Certificate on or before the end of its term.
Responsibility for initiating the application for renewal rests with the Managing Director and should be submitted within three weeks before the Certificate’s expiry date.
If a corporation does not apply for renewal or fails to comply with one or more of the requirements for renewal, including payment of the renewal fee, the certificate of authorization will be suspended and will not be authorized to practise veterinary medicine through the professional corporation during the period of suspension. The College will also impose an administrative fee of $50 (+HST) on your overdue account.
Please ensure that the Professional Corporation address on file with the College is kept up-to-date, as it is used for mailings as well as posted on the Public Registry. The College will send a renewal form and invoice to the current mailing address on file for the corporation as a courtesy reminder.
Important Note: A professional corporation is a separate entity from an Accredited Practice and has its own record with the College. Address updates for your Practice record will not automatically update the Professional Corporation address. Please ensure you notify the Incorporation Department directly if your Professional Corporation address changes.
The certificate may be revoked if the cause for suspension has not been remedied within one year. Upon revocation, the corporation ceases to be a professional corporation and its authority to practise the profession through the corporation ceases. Further, the Registrar may cancel a member’s licence to practise for non-payment of any fee or for failure to file a return required under the by-laws.