close search panel
Information for Licensed Members

2017 Annual Report

The College's 2017 Annual Report discusses the College's priorities and accomplishments throughout the year.

Sign up to receive the newsletter

Sign up for the College public newsletter to stay informed on topics related to the regulation of veterinary medicine in Ontario.

Food-Producing Animal Mobile - Sample Inspection Form

To assist you with preparing for your inspection, the College provides inspection forms to ensure you are familiar with the requirements to achieve a Certificate of Accreditation. Reviewing the sample inspections forms is a key step in ensuring success in your inspection.

The requirements of each category are tailored to meet the requirements of the type of practice and the needs of the animals served.

TITLE 8

FOOD-PRODUCING ANIMAL MOBILE

     

1.0

General

     

1.1. The facility is composed of,

 

1.1.1. a stationary element (“base unit”)

 

Y

N

 

1.1.2 one or more elements that are readily mobile from one service to another (“mobile unit”)

 

Y

N

1.2.

The facility is,

 

 

 

 

1.2.1. self-contained

 

Y

N

 

1.2.2. has a separate and distinct entrance directly from the street or, if the facility is in a building containing more than one facility, directly from a common lobby, hallway or mall

 

Y

N

1.2.N If the base unit is part of the owner/director’s residence, then Standard 1.2 does not apply.

1.3.

The facility has, and appears to have, the practice of veterinary medicine as its primary purpose.

 

Y

N

1.4.

The facility is not located in, and has no direct public access to, a commercial establishment,

 

 

 

 

1.4.1.where animals are bought or sold

 

Y

N

 

1.4.2.providing animal food or other goods or services used principally by, with or for animals

 

Y

N

1.5.

The mobile unit is operated from, and in association with, only the base unit.

 

Y

N

1.6.

The contents of the mobile unit are organized so that they can be obtained readily for efficient service

 

Y

N

1.7.

Records

     

 

Records are kept in the facility in accordance with the relevant provisions in the Regulations. As of November 24, 2015, Ontario Regulation 1093 s. 22 (2), (5), (6), and (7) include the following provisions

 

 

 

  1.7.22.1. Do the records for each food-producing animal or herd contain,      

 

1.7.22.2.1. Individual or herd identification including breed and sex.

 

Y

N

 

1.7.22.2.2. If individual advice or care is given, at least one of:

 

 

 

  (a) the animal’s name; or   Y N
  (b) the animal’s tattoo or ear-tag number; or   Y N
  (c) the animal’s colour, markings or other distinguishing physical features.   Y N
  1.7.22.2.3. The client’s name, address and telephone numbers.   Y N
  1.7.22.2.4. The name and telephone number of a person to be contacted in the absence of the client.   Y N
  1.7.22.2.5. Date of each service.   Y N

 

1.7.22.2.6. A history of the presenting complaint.

 

Y

N

 

1.7.22.2.7. If there is a presenting complaint, particulars of each assessment, including any laboratory investigations performed or ordered by the member and the results of each assessment.

 

Y

N

 

1.7.22.2.8. A note of any professional advice given regarding the individual or herd and an indication of to whom the advice was given if other than the client.

 

Y

N

 

1.7.22.2.9. A complete record of all written prescriptions and drugs that the member has prescribed or dispensed.

 

Y

N

 

1.7.22.2.10. A copy of any report prepared by the member in respect of the individual or herd.

 

Y

N

 

1.7.22.2.11. The fees and charges, showing separately those for drugs and those for advice or other services.

 

Y

N

  1.7.22.5. Are the records:      

 

1.7.22.5.1. legibly written or typewritten;

 

Y

N

 

1.7.22.5.2. kept in a systematic manner;

 

Y

N

 

1.7.22.5.3. in practices of more than one practitioner or practices that employ locums, identified after each entry with the initials or code of the veterinarian responsible for the procedure; and

 

Y

N

 

1.7.22.5.4. retained for a period of at least five years after the date of the last entry in the record or until two years after the member ceases to practice. (not applicable to new facilities)

 

Y

N

 

1.7.22.6. Are the records retained in an electronic medium?

 

Y

N

  If yes,      

 

1.7.22.6.1. Provides a visual display of the recorded information.

 

Y

N

 

1.7.22.6.2. Provides a means of access to the record of each animal by its name or other unique identifier.

 

Y

N

 

1.7.22.6.3. Is capable of printing the recorded information promptly.

 

Y

N

 

1.7.22.6.4. ) Is capable of being printed separately from the recorded information of each animal.

 

Y

N

 

How many records were examined? ___________ 

 

1.7.22.7. The electronic computer system includes a password and other reasonable methods of protecting against unauthorized access.

 

Y

N

 

1.7.22.8. The electronic computer system automatically backs up files and allows the recovery of backed-up files or otherwise provides reasonable protection against loss of damage to and inaccessibility of information.

 

Y

N

 

1.7.22.9. The electronic computer system has a secure method that permits only the member to apply an electronic signature to a document that is issued electronically and must be signed by the member.

 

Y

N

2.0.

Library

     

2.1.

The base unit contains,

 

 

 

 

2.1.1. 1 or more veterinary reference textbooks published within the prior three years on basic topics in food-producing animal medicine or surgery (such as diagnosis, therapy or surgery)

 

Y

N

 

2.1.2. 2 or more current subscriptions to journals that are generally accepted as authoritative in recent developments in food-producing animal medicine or surgery; OR alternatively, a subscription to a computerized veterinary information network

 

Y

N

 

2.1.3. (a) a copy of the Veterinarians Act (Bill 39)

 

Y

N

 

(b) regulations (O.Reg.1093)

 

Y

N

 

(c) standards

 

Y

N

 

(d) by-laws under the Act

 

Y

N

 

2.1.4. a copy of the Health of Animals Act (Canada),

 

Y

N

 

2.1.5. a copy of the current regulations made under the Drug and Pharmacies Regulation Act (O.REG.551),

 

Y

N

 

2.1.6. a copy of the Compendium of Medicating Ingredient Brochures,

 

Y

N

 

2.1.7. a human pharmaceutical reference that is relevant to the Canadian context

 

Y

N

  2.1.8. a copy of the Compendium of Veterinary Products or CDMV Compendium published within the last three years.   Y N

2.1.N The above library requirements may be met by having access to an electronic equivalent.

3.0

Examination Facilities

     

3.1.

The following equipment or supplies are readily available in the mobile unit:

 

Y

N

 

3.1.1. appropriate restraint devices (e.g. rope),

 

Y

N

 

3.1.2. stethoscope

 

Y

N

 

3.1.3. alcohol or other disinfectant

 

Y

N

 

3.1.4. thermometer,

 

Y

N

 

3.1.5. examination gloves,

 

Y

N

 

3.1.6. lubricant,

 

Y

N

 

3.1.7. examination light.

 

Y

N

4.0

Pharmacy

     

4.1.

There is evidence of compliance with Part III of the Regulations. As of November 24, 2015, Ontario Regulation 1093 Part III includes the following provisions.

 

Y

N

5.2.

Every member who dispenses drugs shall maintain a system for filing the records of the purchase and dispensing of the drugs.
A member shall keep a record of every drug he or she purchases and, immediately upon receiving the drug, the member shall enter the following information in the record,

 

 

 

 

4.1.25.2.1.1. the date of the purchase of the drug and if different, the date the member received the drug;

 

Y

N

 

4.1.25.2.1.2. the name, strength and quantity of the drug received;

 

Y

N

 

4.1.25.2.1.3. the name and address of the person from whom the drug was purchased;

 

Y

N

 

4.1.25.2.1.4. Purchase price.

 

Y

N

 

4.1.25.2.1.5. evidence of the signature of the member who purchased controlled substances, ketamine or targeted drugs and the signature of the person who received it.

 

Y

N

 

4.1.27.1. A member who dispenses a drug shall make a written record showing:

 

 

 

 

4.1.27.1.1. the name and address of the owner of the animal or group of animals for which the drug is prescribed;

 

Y

N

  4.1.27.1.2. the name, strength and quantity of the prescribed drug;   Y N
  4.1.27.1.3. the directions for use if they are different than the directions for use on the manufacturer’s label or if the manufacturer’s label does not specify the directions for use;   Y N
  4.1.27.1.4. the date on which the drug is dispensed.   Y N

 

4.1.27.2. Are the written records retained for at least five years. (not applicable if new facility)

 

Y

N

 

4.1.27.3. Are the containers in which the drugs are dispensed marked with,

 

 

 

 

4.1.27.3.1. the name, strength and quantity of the drug;

 

Y

N

 

4.1.27.3.2. the date the drug is dispensed;

 

Y

N

 

4.1.27.3.3. the name and address of the member;

 

Y

N

 

4.1.27.3.4. the identify of the animal or group of animals for which it is dispensed;

 

Y

N

 

4.1.27.3.5. the name of the owner of the animal or animals; and

 

Y

N

  4.1.27.3.6. prescribed directions for use.   Y N
  4.1.27.3.7. when the member dispenses a drug or substance for use in food producing animals, the container in which the drug or substance is dispensed shall include on the label, legibly and conspicuously displayed on the outer surface of the container, a warning of an appropriate withholding time, which shall be at least as long as the withholding time recommended by the manufacturer.   Y N

 

4.1.28.1 If controlled substances are dispensed from the facility, a controlled substances register is kept and contains the following information,

N/A

Y

N

 

4.1.28.1.1. The date the controlled substance is dispensed or administered,

 

Y

N

 

4.1.28.1.2. The name and address of the client,

 

Y

N

 

4.1.28.1.3. The name, strength and quantity of the controlled substance dispensed or administered, and

 

Y

N

 

4.1.28.1.4. The quantity of the controlled substance remaining in the member’s inventory after the controlled substance is dispensed or administered.

 

Y

N

 

4.1.28.1.5. Are all controlled drugs and narcotics kept in a locked cabinet designed and constructed to ensure the reasonable security of the drugs.

 

Y

N

4.2.

Secondary containers for the storage of drugs within the facility have labels containing the name, strength where applicable, lot number and expiry date of the drug.

 

Y

N

4.3.

Expired drugs are kept separate from unexpired drugs and are discarded or returned to the manufacturer promptly after expiry.

 

Y

N

4.4.

Biologics and other drugs in the base unit requiring refrigeration are kept in a refrigerator.

 

Y

N

4.5. Biologics and other drugs in the mobile unit requiring refrigeration are kept in a device adequate to maintain the temperature recommended by the manufacturer of the biologic or other drug.   Y N
4.6. The mobile unit contains at least one of each of.      

 

4.6.1. adrenergic/sympathomimetic

 

Y

N

 

4.6.2. analgesic

 

Y

N

 

4.6.3. sedative/tranquilizer

 

Y

N

 

4.6.4. anesthetic: local/regional

 

Y

N

 

4.6.5. anti-inflammatory

 

Y

N

 

4.6.6. anti-microbial for intramuscular, intramammary, and intravenous administration,

 

Y

N

 

4.6.7. diuretic

 

Y

N

 

4.6.8. replacement fluids, including those for intravenous administration,

 

Y

N

 

4.6.9. oral electrolyte,

 

Y

N

 

4.6.10. surfactant,

 

Y

N

4.7.

The facility contains biologics for common infectious diseases.

 

Y

N

4.8.

Bulk supplies of drugs are kept in the base unit, and the mobile unit contains drugs sufficient only for the reasonably expected daily need.

 

Y

N

5.0

Laboratory

     
5.15.1..5. The base unit contains,base unit contains      
  5.1.1. centrifuge and centrifuge tubes; or a written agreement with an accredited facility, providing 24 hours/day, 365 days/year access to a centrifuge, within close geographical proximity,   Y N
  5.1.2. bulk supply of equipment suitable for the collection of the specimens needed for the procedures in Standard 5.3.,   Y N
  5.1.3. forms for recording laboratory test results.   Y N
5.2. The mobile unit contains,      
  5.2.1. urinalysis test strip or tablet reagents or both.   Y N
  5.2.2. equipment and reagents to perform California mastitis tests.   Y N
  5.2.3. equipment suitable for the collection of the specimens needed for the procedures in standard 5.3.   Y N
5.3. In addition to the necropsy standards in Part 10, the following investigation procedures can be performed within the base unit or there is evidence of an arrangement that such procedures are performed by a diagnostic laboratory or there is a suitable combination for the performance of such procedures,      
  5.3.1. hematology,   Y N
  5.3.2. biochemistry   Y N
  5.3.4. cytology   Y N
  5.3.5. microbiology   Y N
  5.3.6. histopathology.   Y N
  5.3.7. parasitology   Y N
  Name of Laboratory _____________________________________       

6.0

Radiology (Discrentionary)

     

 

6.0.N The mobile unit need not contain an x-ray machine but, if an x-ray machine is present, compliance with the following standards is required. (Either)

N/A

Y

 

 

If yes,

 

 

 

6.1.

The mobile unit contains

 

 

 

 

6.1.1. an x-ray machine with a collimator or cone

 

Y

N

  6.1.2. two protective aprons each of at least 0.5 lead equivalent that are long enough to cover an operator from the neck to below the knees,   Y N
  6.1.3. at least one pair of gloves of at least 0.5 lead equivalent with cuffs at least 37.5 cm. long,   Y N
  6.1.4. individual monitoring badges obtained from Health and Welfare Canada, that are worn by all people regularly involved in radiology procedures.   Y N
  6.1.5. equipment to identify radiographs all of which are permanently identified with,   Y N
  6.1.5.1. the name of the veterinarian or the designation of the facility or both,   Y N
  6.1.5.2. identification of the animal and the client   Y N
  6.1.5.3. the date of the radiograph,   Y N
  6.1.5.4. an indication of the area of the body including the left or right side of the animal.   Y N
  6.1.6. a radiographic log, readily available to the mobile unit, in which is entered,   Y N
  6.1.6.1. the date each radiograph is taken   Y N
  6.1.6.2. identification of the animal and of the client   Y N
  6.1.6.3. MAS and kV, if varies from the technique chart,   Y N
  6.1.6.4. the area of the body exposed to the radiograph,   Y N
  6.1.6.5. the number of radiographs taken of each animal on a particular visit.   Y N
  6.1.7. at least 2 film cassettes (holders),   Y N
  6.1.8. fresh, unexposed x-ray film that is properly stored and is readily available in the facility,   Y N
  6.1.9. technique charts, one calibrated for each diagnostic x-ray machine, that indicate the MAS, kV and focal distance for specific body areas and thickness’,   Y N
  6.1.10. protective equipment which includes at least two thyroid protectors.   Y N
6.2 The base unit contains      
  6.2.1. a machine that automatically develops radiographs; (Either N/A or Y) N/A Y N or a written agreement with a facility, providing 24 hours/day, 365 days/year access to radiograph developing equipment, within close geographical proximity, (Either N/A or Y) N/A Y N or alternatively, a dark room which contains, (Either N/A or Y) If yes,   Y N
  6.2.1.1. a tank or tray containing fresh chemicals for developing and fixing exposed film,   Y N
  6.2.1.2. a tank or tray containing water for washing film,   Y N
  6.2.1.3. a tank thermometer,   Y N
  6.2.1.4. a safety light,   Y N
  6.2.1.5. film hangers,   Y N
  6.2.1.6. a radiographic viewer.   Y N
6.3. For each x-ray source in the mobile unit, an application in accordance with Section 6 or 7 of Ontario Regulation 861/90, made under the Occupational Health and Safety Act, has been reviewed and accepted by an inspector under that Act and a registration number has been issued.

Registration # ________________________________________
     
6.4. Radiographs not stored with the clinical record for the animal are stored collectively and maintained in a systematic manner and, in either case, are retained for a period of at least 5 years.   Y N
6.5 The radiographs are of diagnostic quality.   Y N

7.0

Treatment

     
7.1. The mobile unit contains, for minor surgery or medical treatment,      
  7.1.1. electric hair clippers and a fine surgical blade or a razor for hair removal,   Y N

 

7.1.2. preparations for cleansing skin and other tissue prior to surgery, including a skin cleaning solvent and an antiseptic skin preparation solution

 

Y

N

 

7.1.3. a tray or container of fresh cold sterilization solution or sterilized packs containing at least one of each of:

 

Y

N

 

7.1.4. cold sterilization concentrate, which may be kept at the base unit,

 

Y

N

 

7.1.5. sterile gauze sponges,

 

Y

N

 

7.1.6. absorbable and non-absorbable sterile suture material

 

Y

N

 

7.1.7. sterile intravenous catheters and administration sets,

 

Y

N

 

7.1.8. drainage tubes, irrigation solutions and irrigation application supplies

 

Y

N

 

7.1.9. sterile needles and syringes,

 

Y

N

 

7.1.10. cotton, gauze, bandages and tapes,

 

Y

N

 

7.1.11. at least two appropriately sized stomach tubes,

 

Y

N

 

7.1.12. trocar and cannula.

 

Y

N

8.0

Anaesthesia

 

 

 

  8.0.N Part 8.0 applies to a facility in which general anaesthesia is administered. (Either) N/A Y  
  If yes,      

8.1.

The mobile unit contains

 

 

 

  8.1.1. pre-anaesthetic agents.   Y N
  8.1.2. anaesthetic agents for intravenous administration.   Y N
8.2. The mobile unit or base unit contains an anaesthetic log, either alone or in combination with the surgical log, in which is entered in respect of each induction of general anaesthesia,      
  8.2.1. the date of each procedure   Y N
  8.2.2. the identification of the client,   Y N
  8.2.3. the breed, age, sex, estimated weight and identity of the anaesthetized animal,   Y N
  8.2.4. the name, dose and route of administration of all anaesthetic agents,   Y N
  8.2.5. the nature of each procedure,   Y N
  8.2.6. the animal’s pre-anaesthetic condition,   Y N
  8.2.7. the animal’s post-anaesthetic condition.   Y N

9.0

Surgery

     

9.1.

The mobile unit contains,

 

 

 

 

9.1.1. instruments, towels, drapes, gloves, gauze sponges, needles and scalpel blades, which are sterilized,

 

Y

N

  9.1.2. sufficient surgical packs for the reasonably expected case load, each of which,   Y N
  9.1.2.1. displays the date of sterilization and the name or initials of the person who carries out the sterilization,   Y N
  9.1.2.2. contains an internal sterility monitor,   Y N
  9.1.2.3. contains sufficient instruments, including,   Y N
  9.1.2.3.1. one scalpel handle (not required if disposable scalpels are used),   Y N
  9.1.2.3.2. scissors,   Y N
  9.1.2.3.3. suture needles,   Y N
  9.1.2.3.4. one needle driver   Y N
  9.1.2.3.5. two thumb forceps,   Y N
  9.1.2.3.6. four hemostatic forceps.   Y N
  9.2.N Applies to a facility in which general anaesthesia is administered. (Either)   Y N
9.2. The mobile unit or base unit contains a surgical log, either alone or in combination with the anaesthetic log, in which is entered in respect of each induction of general anaesthesia performed from the facility,      
  9.2.1. the date of each procedure,   Y N
  9.2.2. identification of the client,   Y N
  9.2.3. the breed, age, sex, estimated weight and identity of the animal upon which the procedure is performed,   Y N
  9.2.4. the name, dose and route of administration of all anaesthetic agents,   Y N
  9.2.5. the name of the surgeon,   Y N
  9.2.6. the nature of each procedure   Y N
  9.2.7. the animal’s pre-operative status,   Y N
  9.2.8. the animal’s post-operative status,   Y N
  9.2.9. the length of time taken to perform the procedure.   Y N
9.3. The facility contains,      
  9.3.1.a steam sterilizer of sufficient size to sterilize the quantity of surgical packs necessary for the reasonably expected case load. (A gas sterilizer may be present but it is not a substitute for the steam sterilizer.),
or 
N/A Y  
  9.3.2.a written agreement between the member or members who own or lease the facility and the member or members who own or lease an accredited companion animal hospital, food producing animal hospital or equine clinic in close geographical proximity to the facility which provides that the member or members who own or lease the facility may have regular use of the steam sterilizer in the companion animal hospital, food producing hospital or equine clinic.  N/A Y  

10.0

Necropsy

     
10.1. The facility contains an area that can be used for the performance of necropsy unless the necropsy is performed elsewhere.   Y N
10.2. The following is readily available in the facility,      
  10.2.1. sufficient equipment to perform a necropsy,   Y N
  10.2.2. containers of formalin.   Y N

11.0

Confinement (Discretionary Item)

     
  11.0.N To facilitate the medical treatment of an occasional animal, the base unit may contain a confinement area for the short-term confinement of that animal. This area is restricted to the holding of animals for medical treatment only.      
11.1. There is an area for the confinement of an animal in a stall.   Y N
11.2. Each stall,      
  11.2.1. is large enough to accommodate the animal comfortably   Y N
  11.2.2. allows adequate amounts of air to circulate within it,   Y N
  11.2.3. is secure and solidly constructed,   Y N
  11.2.4. is well lit,   Y N
  11.2.5. permits easy observation of the animal,   Y N
  11.2.6. has a door effective to prevent the contained animal from escape   Y N
11.3. The facility contains,      
  11.3.1. equipment and materials for applying disinfectants to stalls,   Y N
  11.3.2. material for clean, dry bedding,   Y N
  11.3.3. equipment and materials for identifying the animal and the stall.   Y N
11.4. There is evidence of good husbandry in the confinement area.   Y N
11.5. For the purposes of feeding the confined animal, the facility contains,      
  11.5.1. a dry area for the storage of food,   Y N
  11.5.2. containers and utensils for feeding and watering the animal that are made of readily sanitized material or are disposable,   Y N
  11.5.3. a fresh water supply.   Y N
11.N The facility is expected to comply with the current local municipal fire code.   Y N

12.0

Housekeeping

     

12.1.

The mobile unit contains a puncture-proof container into which needles, scalpel blades and other things capable of penetrating skin are discarded.

 

Y

N

12.2.

The entire mobile and base unit are clean, uncluttered, in good repair and free of offensive odours

 

Y

N

12.3.

The mobile unit contains an adequate supply of clean towels and coveralls or lab coats or smocks.

 

Y

N

12.4.

The mobile unit contains disposable boots or boots that are readily sanitized, a bucket, a brush and disinfectant.

 

Y

N

13.0

Safety

     

13.1

Doors and windows in both the base unit and the mobile unit can be secured to prevent the escape or theft of drugs.

 

Y

N