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Information for Licensed Members

2017 Annual Report

The College's 2017 Annual Report discusses the College's priorities and accomplishments throughout the year.

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Companion Animal Spay-Neuter Clinic - Sample Inspection Form

To assist you with preparing for your inspection, the College provides inspection forms to ensure you are familiar with the requirements to achieve a Certificate of Accreditation. Reviewing the sample inspections forms is a key step in ensuring success in your inspection.

The requirements of each category are tailored to meet the requirements of the type of practice and the needs of the animals served.

Click on the facility type below to review the sample inspection form.

TITLE 6

COMPANION ANIMAL SPAY-NEUTER CLINIC

     

1.0

General

     

1.1. 

The facility,

 

 

 

 

1.1.1. is self-contained

 

Y

N

 

1.1.2 has a separate and distinct entrance directly from the street, or if the facility is in a building containing more than one facility, directly from a common lobby, hallway or mall

 

Y

N

1.2.

The facility has, and appears to have, the practice of veterinary medicine as its primary purpose.

 

Y

N

1.3.

The facility is not, and does not appear to be, associated with or operated in connection with another enterprise.

 

Y

N

1.3.N Standards 1.2 and 1.3 do not prohibit the providing of ancillary services in the facility which are incidental and subordinate to the professional services provided in the facility.

1.4.

The facility is not located in, and has no direct public access to a commercial establishment,

 

Y

N

 

1.4.1. where animals are bought or sold

 

Y

N

 

1.4.2. providing animal food or other goods or services used principally by, with or for animals

 

Y

N

1.5. 

Records

     

 

Records are kept in the facility in accordance with the relevant provisions in the current regulations, including the following excerpts. As of November 24, 2015, Ontario Regulation 1093 s. 22 (1), (5), and (6) includes the following provisions:

1.5.22.1. Do the records for each companion animal contain: 

 

 

 

 

1.5.22.1.1. patient identification, including species, breed, colour age and sex

 

Y

N

 

1.5.22.1.2 client’s name, address and telephone numbers

 

Y

N

 

1.5.22.1.3. if the client is likely to be absent from his or her address while the animal is confined with the member, the name, address and telephone number of a person to be contacted in case of an emergency

 

Y

N

 

1.5.22.1.4. date of each time that the member sees the animal

 

Y

N

 

1.5.22.1.5.  history of the animal's health, including a record of vaccinations included in the records

 

Y

N

 

1.5.22.1.6. the animal’s current weight

 

Y

N

 

1.5.22.1.7. particulars of each assessment, including physical examination data and diagnostic investigation performed or ordered by the member and the results of each assessment.

 

Y

N

 

1.5.22.1.8. a note of any professional advice given regarding the animal and an indication of when and to whom the advice was given if other than the client

 

Y

N

 

1.5.22.1.9 all medical or surgical treatments and procedures used, dispensed, prescribed or performed by or at the direction of the member, including the name, strength, dose and quantity of any drugs.

 

Y

N

 

1.5.22.1.10. A copy of all reports prepared by the member in respect of the animal.

 

Y

N

 

1.5.22.1.11. A final assessment of the animal.

 

Y

N

 

1.5.22.1.12. The fees and charges, showing separately those for drugs and those for advice or other services.

 

Y

N

 

1.5.22.5. Are the records:

 

Y

N

 

1.5.22.5.1. legibly written or typewritten

 

Y

N

 

1.5.22.5.2. kept in a systematic manner;

 

Y

N

 

1.5.22.5.3. in practices of more than one practitioner or practices that employ locums, identified after each entry with the initials or code of the veterinarian responsible for the procedure; and (Either Y or N/A) N/A Y N
  1.5.22.5.4. Retained for a period of at least five years after the date of the last entry in the record or until two years after the member ceases to practice. (not applicable if new facility) N/A Y N

 

1.5.22.6. Are the records retained in an electronic medium.

N/A

Y

N

  If yes,      

 

1.5.22.6.1. Provides a visual display of the recorded information

 

Y

N

 

1.5.22.6.2. Provides a means of access to the record of each animal by its name or other unique identifier.

 

Y

N

 

1.5.22.6.3. Is capable of printing the recorded information promptly

 

Y

N

 

1.5.22.6.4. Is capable of being printed separately from the recorded information of each animal.

 

Y

N

 

How many records were examined? __________________

 

Y

N

 

1.5.22.7. The electronic computer system includes a password and other reasonable methods of protecting against unauthorized access.

 

Y

N

 

1.5.22.8. The electronic computer system automatically backs up files and allows the recovery of backed-up files or otherwise provides reasonable protection against loss of damage to an inaccessibility of information.

 

Y

N

 

1.5.22.9. The electronic computer system has a secure method that permits only the member to apply an electronic signature to a document that is issued electronically and must be signed by the member.

 

Y

N

1.6.

The facility contains consent-to-surgery forms for execution by clients, and there is evidence that the forms are used and maintained in the animal’s clinical record.

 

Y

N

1.7. There is a written agreement between the member or members who own or lease the facility and the member or members who own or lease an accredited companion animal hospital in close geographic proximity to the facility.      

1.7.N Where the facility is owned or leased by a municipal corporation, the member or members responsible for the operation of the facility make the written agreement required by standards 1.7 and 1.8.

1.8

The written agreement provides that the member or members who own or lease the companion animal hospital, or his, her or their associates, will provide emergency services for animals referred to him, her or them by a member practicing in the companion animal spay-neuter clinic that may be required as a result of a spay and neuter procedure.

 

Y

N

2.0.

Library

     

2.1.

The facility contains,

 

 

 

 

2.1.1. (a) a copy of the Veterinarians Act (Bill 39)

 

Y

N

 

(b) regulations (O.Reg.1093)

 

Y

N

 

(c) minimum standards

 

Y

N

 

(d) by-laws under the Act

 

Y

N

 

2.1.2. a copy of the current regulations made under the Drug and Pharmacies Regulation Act (O.REG.551),

 

Y

N

 

2.1.3. a human pharmaceutical reference that is relevant to the Canadian context

 

Y

N

 

2.1.4. a copy of the Compendium of Veterinary Products or CDMV Compendium published within the last three years.

 

Y

N

 

2.1.N. The above library requirements may be met by having access to an electronic equivalent.

 

 

 

3.0

Client Amenities

     

3.1

The facility contains a reception area.

 

Y

N

 

3.1.N The reception area cannot be within the examination room

 

Y

N

3.2.

The reception area,

 

Y

N

 

3.2.1. is entered directly from the outside of the facility

 

Y

N

 

3.2.2. contains sufficient seating for the reasonably expected number of clients

 

Y

N

3.3.

The furniture in the reception area is clean and in good repair

 

Y

N

3.4.

The facility contains a washroom that can be used by clients

 

Y

N

4.0

Examination Room

     

4.1.

The facility contains a room for the physical examination of animals.

 

Y

N

4.1.N The examination room may also be used as a treatment area.

4.2.

The examination room is,

 

 

 

 

4.2.1. large enough for a veterinarian to examine an animal conveniently with a client present in the area, together with any necessary (and at least one) assistant and the required equipment

 

Y

N

 

4.2.2. well lit

 

Y

N

4.3.

The examination room contains

 

Y

N

 

4.3.1. an examination table, with a readily sanitized, fluid-impervious surface

 

Y

N

 

4.3.2. a waste receptacle

 

Y

N

4.4.

The following equipment and supplies are readily available in the facility:

 

 

 

 

4.4.1. restraint devices such as a leash, muzzle or safety snare

 

Y

N

 

4.4.2. stethoscope

 

Y

N

 

4.4.3. alcohol or other disinfectant,

 

Y

N

 

4.4.4. thermometer,

 

Y

N

 

4.4.5. examination gloves,

 

Y

N

 

4.4.6. lubricant,

 

Y

N

 

4.4.7. disinfectant for the examination table and applicators for the disinfectant,

 

Y

N

 

4.4.8. a weigh scale appropriate to the weights of reasonably expected animals.

 

Y

N

5.0

Pharmacy

     

5.1.

There is evidence of compliance with Part III of the Regulations. As of November 24, 2015, Ontario Regulation 1093 Part III includes the following provisions.

 

 

 

 

A member shall keep a record of every drug he or she purchases and immediately upon receiving the drug, the member shall enter the following information in the record.

 

Y

N

 

5.1.25.1. Is there a system for filing the records of purchasing drugs?

 

Y

N

 

5.1.25.2. Do these records contain the following information?

 

Y

N

 

5.1.25.2.1. the date of the purchase of the drug and if different, the date the member received the drug;

 

Y

N

 

5.1.25.2.2. the name, strength and quantity of the drug received;

 

Y

N

 

5.1.25.2.3. the name and address of the person from whom the drug was purchased;

 

Y

N

  5.1.25.2.4. the purchase price; and   Y N
  5.1.25.2.5. evidence of the signature of the member who purchased controlled substances, ketamine and targeted drugs and the signature of the person who received it.   Y N
  5.1.27.2. Are the written records retained for at least five years. (not applicable if a new facility)   Y N
  Are drugs dispensed from the hospital? (Either Y or N)
If yes,
  Y N

 

5.1.27.3. Are the containers in which the drugs are dispensed marked with:

 

 

 

 

5.1.27.3.1. the name, strength and quantity of the drug.

 

Y

N

 

5.1.27.3.2. the date the drug is dispensed.

 

Y

N

 

5.1.27.3.3. the name and address of the member.

 

Y

N

 

5.1.27.3.4. the identify of the animal or group of animals for which it is dispensed.

 

Y

N

 

5.1.27.3.5. the name of the owner of the animal(s).

 

Y

N

 

5.1.27.3.6. prescribed directions for use.

 

Y

N

 

5.1.28.1. If controlled substances are dispensed from the facility, is there a controlled substances register kept which contains the following information?

 

Y

N

 

5.1.28.1.1. the date of the controlled substance is dispensed or administered;

 

Y

N

 

5.1.28.1.2. the name and address of the client;

 

Y

N

  5.1.28.1.3. the name, strength and quantity of the controlled substance dispensed or administered; and   Y N
  5.1.28.1.4. the quantity of the controlled substance remaining in the member’s inventory after the controlled substance is dispensed or administered.   Y N
  5.1.28.4. Are all controlled substances, ketamine and targeted drugs kept in a locked cabinet designed and constructed to ensure the reasonable security of the drugs.   Y N
5.2. Secondary containers for the storage of drugs within the facility have labels containing the name, strength where applicable, lot number and expiry date of the drug.   Y N
5.3. Expired drugs are kept separate from unexpired drugs and are discarded or returned to the manufacturer promptly after expiry.   Y N
5.4. Drugs requiring refrigeration are kept in a refrigerator.   Y N

5.5.

The facility contains at least one each of the following:

 

 

 

 

5.5.1. adrenergic/sympathomimetic

 

Y

N

 

5.5.2. anti-cholinergic

 

Y

N

 

5.5.3. sedative/tranquilizer

 

Y

N

 

5.5.4. anti-inflammatory

 

Y

N

 

5.5.5. anti-microbial for intramuscular and intravenous administration,

 

Y

N

 

5.5.6. diuretic

 

Y

N

 

5.5.7. replacement fluids for intravenous administration

 

Y

N

 

5.5.8. if narcotics are used, a narcotic reversal agent

 

Y

N

5.6.

The facility does not contain biologics.

  Y N

6.0

Laboratory

     
6.1. Histopathology procedures can be performed within the facility or there is evidence of an arrangement that such procedures are performed by a diagnostic laboratory or there is a suitable combination for the performance of such procedures.   Y N

7.0

Radiology

     
7.1. Since radiology is not performed in the facility, the facility does not contain items that would allow the taking or developing of x-rays.   Y N

8.0

Animal Preparation Area

     

8.1.

The facility contains one or more areas for preparing animals for surgery.

 

Y

N

 

8.1.N The animal preparation area is separate from the operating room and the reception area, but may be part of the examination room.

 

Y

N

8.2.

Each such area is large enough to accommodate readily a veterinarian, an animal, any necessary (and at least one) assistant and the required equipment.

 

Y

N

8.3.

The animal preparation area contains,

 

 

 

 

8.3.1. electric hair clippers and a fine surgical blade or a razor for hair removal

 

Y

N

 

8.3.2. vacuum cleaner,

 

Y

N

 

8.3.3. preparation for cleansing skin and other tissue prior to surgery, including a skin cleaning solvent and an antiseptic skin preparation solution,

 

Y

N

 

8.3.4. a table large enough for treatment of an animal, with a readily sanitized, fluid-impervious surface,

 

Y

N

 

8.3.5. sterile gauze sponges,

 

Y

N

 

8.3.6. absorbable and non-absorbable sterile suture material,

 

Y

N

 

8.3.7. a drained sink with hot and cold running water,

 

Y

N

 

8.3.8. sterile intravenous catheters and administration sets,

 

Y

N

 

8.3.9. intravenous stand or equivalent,

 

Y

N

 

8.3.10. drainage tubes, irrigation solutions and irrigation application supplies,

 

Y

N

 

8.3.11. sterile needles and syringes,

 

Y

N

 

8.3.12. cotton, gauze, bandages, tapes and splints.

 

Y

N

9.0

Anaesthesia

     

9.1.

The facility contains an area for the administration of general anaesthesia (can be the same area as the animal preparation area).

 

Y

N

9.2.

The anesthesia area contains or has readily available within the facility,

 

 

 

 

9.2.1. pre-anaesthetic agents

 

Y

N

 

9.2.2. induction anaesthetic agents for intravenous administration

 

Y

N

 

9.2.3. cuffed endotracheal tubes and tube adaptors appropriate to the tracheal sizes of reasonably expected animals,

 

Y

N

 

9.2.4. antiseptic agent for venipuncture preparation,

 

Y

N

 

9.2.5. sterilized needles and syringes,

 

Y

N

 

9.2.6. a machine for the administration of gaseous anesthesia that includes a canister containing a fresh agent to absorb carbon dioxide,

 

Y

N

 

9.2.7. gaseous agent for the induction and maintenance of general anaesthesia,

 

Y

N

 

9.2.8. a cylinder of compressed medical oxygen that is securely fastened,

 

Y

N

 

9.2.9. a gas scavenging system that complies with the requirements of the Occupational Health and Safety Act,

 

Y

N

 

9.2.10. a bag device for monitoring respiration or an electronic respiratory monitor,

 

Y

N

 

9.2.11. a stethoscope,

 

Y

N

 

9.2.12. an esophageal stethoscope for cardiac monitoring or an electrocardiograph machine,

 

Y

N

 

9.2.13. a blanket or towel to retain an animal’s body heat.

 

Y

N

9.3.

The facility contains an anaesthetic log, either alone or in combination with the surgical log, in which is entered in respect of each induction of general anaesthesia in the facility,

 

 

 

  9.3.1. the date of induction,   Y N
  9.3.2. the name of the client,   Y N
  9.3.3. the breed, age, sex, weight and identity of the anaesthetized animal,   Y N
  9.3.4. the pre-anesthetic condition of the animal,   Y N
  9.3.5. the name, dose and route of administration of any pre-anaesthetic agents,   Y N
  9.3.6. the name, dose and route of administration of anaesthetic agents,   Y N
  9.3.7. the nature of the procedures performed under the anaesthetic, and post-anesthetic condition of the animal.   Y N

10.0

Operating Room

     

10.1.

The facility contains a completely enclosed room used solely for the performance of major surgical procedures under sterile conditions.

 

Y

N

10.2.

The facility contains, outside the operating room,

 

 

 

  10.2.1. a steam sterilizer of sufficient size to sterilize the quantity of surgical packs necessary for the reasonably expected case load (a gas sterilizer may be present but it is not a substitute for the steam sterilizer).   Y N

10.3.

The operating room,

 

Y

N

 

10.3.1. is large enough to accommodate readily a veterinarian, an animal, any necessary (and at least one) assistant and the required
equipment, 

 

Y

N

 

10.3.2. has walls, floor and doors of solid, fluid-impervious material that can
be readily sanitized.

 

 

Y

N

10.4.

The operating room contains:

 

 

 

 

10.4.1. a surgical table with a readily sanitized, fluid-impervious surface,

 

Y

N

 

10.4.2. an insulating pad to reduce heat loss from the animal’s body to the surface of the operating table,

 

Y

N

 

10.4.3. at least one adjustable surgical lamp,

 

Y

N

 

10.4.4. absorbable and non-absorbable sterile suture material,

 

Y

N

 

10.4.5. instruments, gowns, towels, drapes, gloves, gauze sponges, needles and scalpel blades, which are sterilized,

 

Y

N

  10.4.6. an instrument table or tray with a readily sanitized surface,   Y N
  10.4.7. a garbage disposal container with a readily sanitized, fluid impervious interior or a disposable fluid impervious liner,   Y N
  10.4.8. a catheter, delivery system and fluid for the intravenous administration of parenteral fluids,   Y N
  10.4.9. all items sterilized in the facility display the date of sterilization and the name or initials of the person who carried out the sterilization,   Y N
  10.4.10. the following sterilized instruments are available,   Y N
  10.4.10.1. scissors,   Y N
  10.4.10.2. 2 thumb forceps,   Y N
  10.4.10.3. 4 towel clamps,   Y N
  10.4.10.4. scalpel handle (not required if disposable sterile scalpels used),   Y N
  10.4.10.5. 4 hemostatic forceps.   Y N
  10.4.10.6. spay hook,   Y N
  10.4.10.7. needle driver.   Y N
  10.4.11. all packs contain an internal sterility monitor.   Y N
10.5. The operating room does not contain a wet sink.   Y N

10.5.N Standard 10.5 does not apply to a facility which had been accredited as a companion animal spay-neuter clinic before January 1st, 1990, and, after that date, continues as an accredited companion animal spay-neuter clinic without interruption and is not enlarged or extended.

10.6

The facility contains a surgical log, either alone or in combination with the anesthetic log, in which is entered in respect of each major surgical procedure performed in the facility,

 

Y

N

 

10.6.1. the date of each procedure,

 

Y

N

 

10.6.2. the name of the client,

 

Y

N

 

10.6.3. the breed, age, sex, weight and identity of the animal upon which the procedure is performed,

 

Y

N

 

10.6.4. the name of the surgeon,

 

Y

N

 

10.6.5. the nature of each procedure,

 

Y

N

 

10.6.6. the animal’s pre-operative condition, e.g. whether the animal was healthy; indicated mild disease; indicated an existing disease with mild systemic reaction; or indicated acute or severe systemic disease,

 

Y

N

 

10.6.7. the animal’s post-operative condition, e.g. whether the animal demonstrated an unremarkable condition and status during the postsurgical period; required post-surgical care; or died during or shortly after surgery,

 

Y

N

 

10.6.8. the length of time taken to perform the procedure.

 

Y

N

11.0

Confinement

     

11.1.

There are one or more areas for,

 

Y

N

 

11.1.1. the confinement of animals in compartments,

 

Y

N

 

11.1.2. the exercise and holding of animals in at least one run.

 

Y

N

11.2.

The facility contains enough compartments and runs to accommodate the reasonably expected number of confined animals.

 

Y

N

 

11.2.N If the facility is restricted to cats, the facility need not contain a run.

 

Y

N

11.3.

Each confinement area,

 

 

 

 

11.3.1. is constructed of readily sanitized, fluid impervious material,

 

Y

N

 

11.3.2. is well lit,

 

Y

N

 

11.3.3. has adequate air circulation in it,

 

Y

N

 

11.3.4. is covered by a roof or ceiling of solid and fluid impervious material, (If there are indoor runs, then each outdoor run, if present, need not comply with 11.3.4).

 

Y

N

11.4.

The compartments are large enough to accommodate comfortably animals of the reasonably expected sizes.

 

Y

N

12.5.

Each compartment,

 

 

 

 

11.5.1. allows adequate amounts of air to circulate within it,

 

Y

N

 

11.5.2. is secure and solidly constructed,

 

Y

N

 

11.5.3. permits easy observation of the animal.

 

Y

N

 

11.5.4. has 5 sides constructed of a solid, readily sanitized, fluid impervious material, or, has a bottom and three sides constructed of solid, readily sanitized, fluid impervious material and a top constructed to prevent escape and animal to animal contact. The top, if not solid, must be kept clear of material at all times,

 

Y

N

 

11.5.5. has a door effective to prevent the contained animal from escape.

 

Y

N

11.6.

The facility contains,

 

Y

N

 

11.6.1. equipment and materials for minor grooming of animals, including a sink or tub, dryer and brushes,

 

Y

N

 

11.6.2. equipment and materials for applying disinfectants to compartments,

 

Y

N

 

11.6.3. material for clean, dry bedding,

 

Y

N

 

11.6.4. blankets or towels for the prevention of heat loss,

 

Y

N

 

11.6.5. equipment and materials for identifying animals and their compartments,

 

Y

N

 

11.6.6. cat litter and litter trays if cats are expected,

 

Y

N

 

11.6.7. containers for waste from confinement areas.

 

Y

N

11.7.

For the purposes of feeding confined animals, the facility contains,

 

Y

N

 

11.7.1. a dry area for the storage of food,

 

Y

N

 

11.7.2. containers and utensils for feeding and watering animals that are made of readily sanitized material or are disposable.

 

Y

N

11.8.

The food storage area contains sufficient quantity and variety of food to feed nutritiously the reasonably expected number and variety of confined animals.

 

Y

N

11.9.

Each run,

 

 

 

 

11.9.1. is at least 2.5 feet (or 0.75 metres) wide, 5.0 feet (or 1.5 metres) high and 15 square feet (or 1.35 square metres) in area,

 

Y

N

 

11.9.2. is constructed so liquid from one run is not accessible to an animal in another run,

 

Y

N

  11.9.3. has a door which does not open onto another run,   Y N
  11.9.4. is well constructed and secure,   Y N
  11.9.5. is well ventilated,   Y N
  11.9.6. is maintained in a clean, dry and sanitary manner.   Y N
11.10. Partitions between runs are at least 5.0 feet (1.5 metres) high and are solid from the floor up to a height of at least 4.0 feet (1.2 metres) to prevent nose to nose contact between animals in adjacent runs.   Y N
11.11. If no indoor run is provided, then the outdoor run or runs must provide adequate protection from the elements.   Y N

12.0

Necropsy

     

12.1.

Unless records kept at the facility demonstrate a regular pattern of transferrals for necropsy to another member, (Either)

 

Y

N

  the facility contains an area that can be used for the performance of necropsy (Either N/A or Y) N/A Y N

If yes,

12.2.

The necropsy area contains or has readily available at least one of each of the following:

 

 

 

 

12.2.1. knives

 

Y

N

 

12.2.2. scalpels

 

Y

N

 

12.2.3. scissors

 

Y

N

 

12.2.4. bone cutters or saws

 

Y

N

 

12.2.5. forceps

 

Y

N

13.0

Housekeeping

     

13.1.

The facility contains a puncture-proof container into which needles, scalpel blades and other things capable of penetrating skin are discarded.

 

Y

N

13.2.

The entire facility is clean, uncluttered, in good repair and free of offensive odours. Hallways, the reception area and the area around the building are free of impediments and obstructions.

 

Y

N

13.3.

The floors and walls throughout the entire facility are readily sanitized.

 

Y

N

13.4. Biological, pathological and hazardous wastes are disposed of in accordance with generally accepted standards.      

13.5.

Carcasses are disposed of within 24 hours unless frozen.

 

Y

N

13.6. The facility contains, outside the operating room, an adequate supply of clean linens, stored to minimize contamination from the surface contact or airborne sources, including,      
  13.6.1. towels,   Y N
  13.6.2. smocks, lab coats, aprons or some combination of them,   Y N
  13.6.3. masks and caps.   Y N

14.0

Safety

     

14.1.

Clear written instructions for the evacuation of animals and staff from the facility in case of fire or other emergency are posted prominently.

 

Y

N

14.2.

There is a source of emergency lighting in the facility, e.g., large flashlight.

 

Y

N

14.3.

Emergency telephone numbers for police, fire department, hospital and poison-control centre are posted.

 

Y

N

14.4.

Doors and windows are self-closing or otherwise secured to prevent the escape or theft of animals and the theft of drugs.

 

Y

N

14.5.

There is adequate exterior illumination of entrances, walkways and parking areas.

 

Y

N

14.6.

The facility contains at least one readily accessible all-purpose fire extinguisher.

 

Y

N

14.N. The facility is expected to comply with the current local municipal fire code.

 

Regulation 1093, Section 13

     

15.0

“Every member practising in or from a facility …. shall ensure that the Certificate of Accreditation is displayed conspicuously in the facility so that clients can read it easily.” (not applicable to new facilities or to a facility that is being inspected because it has moved, until the certificate has been issued)

 

Y

N